When it comes to issuing keys for your business, determining who has access to specific areas of the premises can be challenging. But, maintaining the security of your business should be your top priority, and not all employees and managers should have access to all areas of the premises.
It can be challenging to manage requests made by employees who may want to have keys to all areas of the business, even if they don't have any particular responsibility in that specific department. To ensure that you're properly regulating who has access, follow this proposed access control plan.
Establish written policies for access control
Start by assembling the management team in order to develop a clearly written policy for access control. You should consider the nature of your operations when determining the rules that will apply.
For example, if your business requires employees to constantly move from one area of the business to another, you may want to consider a flexible access control policy that covers various scenarios of employees who need access to multiple rooms simultaneously.
Issue keys according to job responsibility
A common mistake that most managers make is to issue keys based on rank or status as opposed to job responsibilities. For example, many supervisors may desire to have access to all rooms in the premises, even through they may not need it.
You should emphasise that only personnel who are fulfilling job responsibilities should have keys to their relevant working areas. In this way, you can closely monitor who gets in and out of various areas of the business.
Employees should only have keys for where they work most often
In situations where you have employees who spend a majority of their time in one department but occasionally need to work in another department, make sure they only receive a temporary key to their less frequent location. For example, an employee who primarily works in accounting but sometimes moves to customer service should only receive temporary customer service access. This will enable you to limit giving unnecessary access to employees.
Emphasize employee responsibility
In line with your written policies, clearly communicate to employees the responsibilities that they have when you issue them with keys. It should be the culture of your business to treat access control with importance and not to carelessly hand out keys.
Establish a plan for emergency access
In cases where a worker might need to enter an area of the premises urgently, prepare an emergency plan to facilitate access. This may be through a special notification system or placing keys in a safe with a combination that you can change. When a worker accesses the safe to obtain a key urgently, you can change the combination at a later date.
Speak with a commercial locksmith for more ideas and direction.
Share10 April 2018
You would think that when it comes to keeping your treasured personal belongings secure at home, all you need to do is purchase a personal safe and be done with it. Unfortunately, that is not correct. My grandmother left me some beautiful jewellery when she passed, and my immediate thought was to purchase a safe. I had no idea there were so many different safe choices available, and I learned so much during my research that I decided to create this blog. From fire-rated safes to how to secure safes to the floor, my blog posts are here so that you can easily buy a safe which protects your treasures. Don't let safe shopping overwhelm you when my posts will help you to narrow down your choices.